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Step by Step Process / Guide to Procure Passport in India

What if you have just planned a holiday to Paris and suddenly realise that your passport has just expired and needs to be renewed. Most of us tend to overreact–we are either too upset thinking we won’t be able to travel or feel reluctant and anxious to go through the entire process of passport application and receiving it.

Actually most of make the mistake of thinking that it’s a complicated process and will take ages to receive the passport. You’ll be surprised that it is a much simpler process that you’d think it to be. Also, it doesn’t even take that much time for you to receive it.

Through the normal application procedure itself, people get their passports in just 7 to 8 days. That’s how quick  and seamless the current passport application process is. And trust me when I say this, it’s a lot smoother than you imagine. A lot of travellers might actually require their passports in 3 to 4 days. Keeping the same in mind, let me run you through the entire Tatkal passport application process, step by step.

passport application

  1. Register online: This is your first step of passport application. And trust me, the online passport application procedure has really made it really simple. All you need to do is visit www.passport.gov.in. On the homepage, you will find a red button on the top left corner titled, “New User? Register Now”. That’s exactly what you need to. Click on it, and follow the given instructions and fill in the requisite details to register yourself.
  2. Fill the form: After you have registered yourself on to the website, use your login id and password to login. Once you have logged in, click on “Apply for Fresh Passport/Re-issue of Passport” button to navigate further. You will have two options for filling the form: (a) you can either download the form, fill it and then upload it back on to the website or (b) fill the form online. Don’t worry about not having all the required details handy–you can save it online and complete the rest later. The latter is a better option since there’s no risk of losing the form. In case you need it for reference, simply download a blank form and keep a printout of the same.
  3. In case of Tatkaal: There’s just one little complication in the case of Tatkaal applications. Since it’s a sped up process and won’t involve any police verifications before you receive the passport, you will need to submit something called the Annexure F. This is nothing but a written document verifying the fact that you have been residing at your current residence for the last one year. And this needs to be verified by a central government employee, along with his signature and office seal. And trust me when I say this–you can get this done only when you personally know a central government employee. Otherwise, nobody will really take the risk of verifying about a stranger.
  4. Upload documents online: When you are done filling the form and have all the required documents in places–including address proof, date of birth proof, Annexure F and the others depending upon your case, scan them and upload the soft copies online. This will speed things up on the day you go to the passport office for the final step of application.
  5. Pay and schedule appointment: This is important. Once you are done uploading your documents and the filled-up form, you need to pay the passport charges online. In case of a normal application, it will cost you Rs 1,500 and in case of Tatkaal, it is Rs 3,500. After you pay, you will get the option of scheduling your appointment online. Choose the Passport Seva Kendra (PSK) of your convenience and fix the date and time you want to visit the same. Once you do this, you will get an automated SMS confirming your appointment and an email carrying the slip that will give you access to the PSK on the given date and time.
  6. On the appointment day: Make sure you have hard copies of every single document you have uploaded online. Carry multiple copies–the authorities often ask for more than one. And carry the originals as well. Do not even dare to forget a printout of the appointment slip. You can’t even enter the PSK without it. Once you are in, the initial queue will be for submitting the documents. You will be then called to a room where you will have to give your fingerprints for biometrics and get a photograph clicked then and there by an executive. After this is your final step–you will have to wait for the final call of verification by the passport authorities. You will meet two officials, one after the other, who will do the final rounds of verification before all your details are finally saved and your file is given a green signal for passport issuance. The entire process takes not more than two hours.

    Documents Required for Fresh Passport Application

    General Category- Given below is a list of documents that needs to be submitted in order to apply for a General Passport under different categories

    • Address proof- One of the following documents can be submitted as address proof for Passport.
    • Election ID card with present address
    • Aadhaar card
    • Phone bill with current address
    • Gas connection
    • Bank passport
    • Rental agreement if staying in a rented house
    • Income Tax Assessment order
    • Water bill with current address
    • Electricity bill with current address
    • Certificate from employer on letterhead with a seal and signature
    • Passport of the spouse
    • Parents’ passport
    • Age proof- One can submit any of the following documents as age proof for passport:
    • Birth certificate issued by the municipal authority or any other office authorized to issue the birth certificate.
    • School leaving certificate/ Secondary school leaving certificate.
    • Certificate sworn before a magistrate.

                                                                                                                      Documents Needed for Tatkal Passport

    Listed below are the documents required to apply for a Tatkal passport.

    • Address proof- One of the following documents can be submitted as address proof for Passport.
    • Election ID card with present address
    • Aadhaar card
    • Phone bill with current address
    • Gas connection
    • Bank passport
    • Rental agreement if staying in a rented house
    • Income Tax Assessment order
    • Water bill with current address
    • Electricity bill with current address
    • Certificate from employer on letterhead with a seal and signature
    • Passport of the spouse
    • Parents’ passport
    • Age proof- One can submit any of the following documents as age proof for passport:
    • Birth certificate issued by the municipal authority or any other office authorised to issue the birth certificate.
    • School leaving certificate/ Secondary school leaving certificate.
    • Certificate sworn before a magistrate.

                                                                                                                                   Regular Passport Fee Amount

      New or fresh passport (Validity – 10 years): Rs. 1500 (36 pages booklet) and Rs. 2000 (60 pages booklet)                                                                                                                     Renewal of passport (Validity – 10 years): Rs. 1500 (36 pages booklet) and Rs. 2000 (60 pages booklet)

      How to Pay the Passport Fee?

      Online Payment:

      1. Applicants can pay the regular fee through                                                                               Credit / Debit Card.                                                                                                                       Internet Banking through State Bank of India and Associate Banks.                                               2. Online payments are mandatory for appointment bookings at PSKs.                                     3.While making online payment for applications under the Tatkaal scheme, applicants need only pay the fee applicable under the normal scheme category, and the remaining Tatkaal fee should be paid in cash.                                                                                                                           4.For debit / credit cards, banks charge 1.5% + Service Tax as applicable on every transaction. This does not apply for SBI and Associate Banks.                                                                          5. Online payment remains valid for one year from the first appointment date and applications must be submitted within this time. If not, the payment will be considered forfeited, and a new payment will have to be made.                                                                                                        6. At Citizen Service Centres (CSCs), payment can be made by credit / debit card.                         Cash Payment:                                                                                                                              1. Payments can be made in cash at any of the Passport Seva Kendras (PSKs)                          2. For Tatkaal applications, the entire application amount of the normal application fee plus Tatkaal fee can be paid in one go, unlike online payments for Tatkaal applications.                        3. While dealing with cash at the PSK, the public is warned to beware of touts and agents.           4. At PSKs (Passport Seva Kendras), payment for passport will have to be made In Cash only. This applies to mini-PSKs too. All PSKs host ATMs for all banks so cash withdrawal to make payment is made easier.                                                                                                      Demand Draft:                                                                                                                                1. At District Passport Cells (DPCs), payment will have to be made via DD (Demand Draft).        2. The DD has to be made out to PAO-MEA to be satisfied at the RPO.                                        3. At Speed Post Centres (SPCs), payment can be made via DD (Demand Draft) or Cash. The DD must be drawn in favour of PAO-MEA and will be payable where the RPO is located.

                                                                                                                          Tatkal Passport Fee Amount

      For Fresh passport

      Within 1-7 days of the date of application: Rs. 1,500 plus the passport fee of Rs. 1,000

      Within 8-14 days of the date of application: Rs. 1,000 plus the passport fee of Rs. 1,000

      Replacement Of Passport

      Within 1-7 days of the date of application: Rs. 2,500 plus the passport fee of Rs. 2,500         Within 8-14 days of the date of application: Rs. 1,500 plus the passport fee of Rs. 2,500

      Re Issuance Of Passport After Expiry Of 10 Years Validity

      Within 3 days of date of application: Rs. 1,500 along with Rs. 1,000 for the passport

Time Taken For Tatkal Passport?

As opposed to the normal application, a tatkal application means quick verification and faster processing. Passports issued under this scheme is dispatched within 1-3 days from the time the applicant furnishes the required paperwork at the Passport Seva Kendra. Application under this scheme not only guarantees you early appointment, but also quick processing through a separate queue.

And that’s it! Voila! Your passport will be delivered at your doorstep in 3-4 days in case of Tatkaal and 8-10 days in case of normal application.

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About Author

Adarsh Gill Brar

Armed with a Masters in Economics degree (and innumerable life’s degrees in experiential and hands on learning!), Adarssh Gill Brar is a creative and ambitious go getter, who constantly looks forward to learning from life and conceiving innovative ideas. This attitude, intertwined with her flair for writing led Adarsh to venture into the world of blogging and social media. She has her rose tinted glasses on perpetually every moment of the day, and humor and optimism are her very oxygen!

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